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General:

• Any person, organization, group or other, fundraising in the name of First Responders Family Foundation needs to accept the following guidelines and register their fundraising activity with First Responders Family Foundation. Please contact us if you have any questions – we are here to help!

• Sign this document, the “Fundraising Terms of Agreement,” to accept First Responders Family Foundation fundraising conditions.

• Return the “Fundraising Terms of Agreement” to First Responders Family Foundation. If your event/activity is suitable, First Responders Family Foundation will send you an authorization email to fundraise on our behalf. The Fundraiser is not authorized to use First Responders Family Foundation as its beneficiary charity until it has received the authorization email.

• Due to limited resources, First Responders Family Foundation is not able to take a coordination role in your event, such as assistance with ticket sales, soliciting prizes or organizing celebrities. The event, including the financial aspects, fundraising, raffles, record keeping and management of the event shall be conducted in your (the Fundraiser’s) name and is the sole responsibility of the Fundraiser

• The Fundraiser’s arrangements for the Event must be planned with the approval of First Responders Family Foundation and First Responders Family Foundation expects a reasonable level of liaison and information about the Event.

• Any changes made from the original details provided on the “First Responders Family Foundation Giving Campaign Event Form” must be reported to First Responders Family Foundation and may result in a new sanction to be authorized.

• First Responders Family Foundation requires that there be no door-­‐to-­‐door appeals, street collections or telephone solicitation of funds to the public in connection with the Event.

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Financial Aspects of the Event

• The Fundraiser is responsible for all expenses associated with their event.

• Individual receipts for tax deductions for supporters of the event are available by request. Information needed is name, address, phone number, and donation amount.

• Any individual donor of $250 or more must be reported to First Responders Family Foundation. Information needed is name, address, phone number, and donation amount.

• For donated goods and services First Responders Family Foundation requires correspondence from the company or individual stating the donated value of goods or services to the event. Information needed is name, address, phone number, and details regarding the goods or services donated.

 

Media and Public Relations

• All media materials and press releases must be approved by First Responders Family Foundation prior to circulation. Please allow 10 days for approval. We are happy to discuss any ideas you may have and provide an example press release.

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Permits

• Some activities require permits. Please contact your secretary of state’s website for gaming and racing laws, as well as permit requirements in your state.

 

Use of First Responders Family Foundation Name and Logo

• The Fundraiser has no right to the name ‘First Responders Family Foundation’. Nor is the Fundraiser given the right to raise funds in that name. This means you cannot call your event a First Responders Family Foundation event i.e. A First Responders Family Foundation Trivia Night, however you can call it an event supporting First Responders Family Foundation.

• First Responders Family Foundation can sanction the use of a line of copy stating the relationship between the Fundraiser and First Responders Family Foundation for all fundraiser promotional material. Recommended wording would be, ‘This event proudly supports First Responders Family Foundation’ or ‘Funds raised will assist First Responders Family Foundation in making a difference in the lives of Surviving members of First Responders lost on duty’

• Any printed materials or advertisements to be used by the Fundraiser in relation to the Event must be submitted to First Responders Family Foundation for approval and must also state how the proceeds from the event are to benefit First Responders Family Foundation, e.g. ‘all proceeds from this event’ or ‘all proceeds from the auction’. Please allow 10 days for approval of your material.

• If the Fundraiser wishes to use the First Responders Family Foundation logo, photos, or taglines on any materials, products, or websites (this includes social media) the Fundraiser must obtain prior permission from First Responders Family Foundation. All logos, photos, and taglines are copyrighted and property of First Responders Family Foundation.

 

Liability

• All aspects of financial and public liability and public safety are the responsibility of the event organizer. As First Responders Family Foundation is not the event organizer, we are unable to cover any liability on your behalf.

• The Fundraiser agrees to release First Responders Family Foundation to the fullest extent permissible under law for all claims, except where such liability arises because of the negligence of First Responders Family Foundation or its agents. Therefore, please ensure that any space or venue used for your fundraising activities has the public liability insurance that is required by your state.

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